Download PDF – Professional communication and technical writing

COMMUNICATION is generally derived from the Latin word – “communicare“, which means to share, to impart, or to commune. In literal terms -“GIVING OR SHARING INFORMATION”. Communication generally exists as a flow through a sequence or series of steps.

FEATURES :
– Is a DYNAMIC INTERACTIVE PROCESS, involving the effective transmission of facts, figures, ideas, thoughts, feelings, and values.
– Also one of the essential conditions of SOCIAL INTERACTIONS.
– Plays a key role in every individual’s life.
Now the question is then, What is PROFESSIONAL /TECHNICAL COMMUNICATION  AND TECHNICAL WRITING ??
 
It generally operates on TR CONCEPT – which is TRANSMISSION and RECEPTION of facts, figures, ideas, and all sorts of SCIENTIFIC and TECHNICAL INFORMATION by professionals of various fields like Engineering, Medicine, Science, Research,  Education, Space, and so on. 

This type of communication is of two types –

1. WRITTEN FORM OF COMMUNICATION :
– it is more formal and objective.
– uses written or printed text for exchanging information.
– have proper records.
– participants must be literate.
– instant feedback is not possible here.
 
2. ORAL FORM OF COMMUNICATION :
– is comparatively less formal.
– is comparatively faster than a written form of communication.
– have no proper records.
– here it’s not necessary for participants to be literate
– instant feedback from the recipient is received.

TECHNICAL WRITING :
Is a practical form of writing which people generally do as a part of their jobs and is related to many sectors like TRADE AND COMMERCE, SCIENCE,  MEDICINE, SPACE, ENGINEERING PROFESSIONALS and so on… It includes various official documents like REPORTS, PROPOSALS, TECHNICAL ARTICLES, INSTRUCTION MANUALS, BROCHURES, etc., which are issued to junior or superiors by the technocrats.

Now let’s talk about various features or DO’S and DON’Ts, which should be kept in mind while doing technical writing.

DO’S :
– always use familiar and easy words.
– use sentences of moderate length which is 12-25 words only.
– use the clear sentence,  with a simple sentence structure, followed by the normal word structure of S-V-O, which is,  SUBJECT – VERB – OBJECT.
 
DON’Ts :
– avoid the usage of complicated words.
– avoid repetition as it can eliminate expressions of beauty.
– avoid the usage of redundant phrases involving lengthy and incorrect expressions. Instead, use concise words or phrases.
Always remember, that there should be an  ACCURACY OF INFORMATION AND EXPRESSION, followed by LOGICAL DIVISION OF PARAGRAPHS conveying only a single idea. If the number of ideas will be more than the number of paragraphs will all increase.
So, this is all about Communication,  Professional/Technical Communication, and Technical writing.

For more explanation and better understanding go through the video link attached – https://youtu.be/ztrDndoPIeg